TodayOS

Replace all your operational SaaS subscriptions with a single all-in-one integrated application with an AI assistant.

The problem

Small businesses run on a patchwork of SaaS subscriptions that don't integrate. CRM, project management, invoicing, time tracking, document management, and communication tools. Each costs $20-200/month. Together they cost thousands, and data is trapped in silos between them.

What we built

A single application that replaces the most common operational tools: contacts, projects, tasks, time tracking, invoicing, documents, and team chat. An AI assistant that understands all your data and can answer questions, generate reports, and automate workflows across every module.

Built in 7 days. Replaced $2,000/month in SaaS subscriptions. The AI assistant is what makes it work: it connects the dots between modules that were previously isolated.

Screenshots

Features

What it does

Unified operations

Contacts, projects, tasks, time tracking, invoicing, documents, and chat in one app.

AI assistant

Natural language interface that queries any module. Ask anything about your business.

Connected data model

Single database where contacts, projects, and documents are all linked.

Workflow automation

AI-powered automations that connect actions across modules.

SaaS replacement

Eliminates the need for 6+ separate subscriptions.

Process

How we built it

Audited SaaS spending

Listed every subscription, its cost, and how much of each tool was actually used. The waste was staggering.

Identified the core modules

Contacts, projects, tasks, time tracking, invoicing, documents, and chat. These cover 90% of daily operations.

Built the unified data model

Single database where contacts, projects, and documents are all connected. No more copy-pasting between tools.

Added the AI assistant

Natural language interface that can query any module. Ask it anything about your business and get an instant answer.

Migrated from 6 tools to 1

Exported data from each SaaS tool, imported into TodayOS, and cancelled all subscriptions within a week.

Reflections

What we took away from this project.

What went wrong

The AI assistant initially tried to do too much. It would attempt complex multi-step workflows and fail. Limiting it to queries and simple actions first built trust.

What went right

The cost savings were the easiest sell. Showing someone a $2,000/month bill and offering to replace it with one tool gets attention immediately.

What we learned

Integration is the killer feature, not any individual module. A mediocre task manager connected to your invoicing and time tracking beats a great standalone task manager every time.

Want something like this for your business?

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